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Tips for Selecting the Right Event Venue

Have you ever hired an event planner in Palm Springs? If so, you know these individuals are well organized, able to handle many tasks at once, and dedicated to ensuring your event is a success. 

While there are a lot of factors that go into planning the perfect event, one that’s extremely important and that takes up most of the budget is the venue. The hunt for the perfect venue can be a long and daunting process. While this is true, an event planner Coachella Valley can help make the process simple. Use the tips here to simplify the process, as well. 

Start Early

Most professional event planners recommend you start looking for an event venue at least six months before the scheduled date. This will provide you with plenty of time to find a venue that meets your needs and budget. 

Consider Your Audience 

It’s important to consider what your audience wants. It doesn’t matter if you are scheduling an A-list party, conference, or banquet; make sure the venue addresses your attendee’s needs. 

One of the most important factors to consider is accessibility. This will ensure that everyone – including those with special needs – can access your chosen venue and all the amenities offered. Finding out as much as you can about those attending the event and their needs is a must. 

Look at Several Options

Take time to shop around until you find a venue that provides everything on your checklist. Many event planners suggest searching for unique locations, such as art galleries, museums, or public libraries. 

Consider the Geographical Location

While you have likely thought about this, when it comes to event production in Palm Springs, you have to make it easy for those attending to get to the venue. Think about the traffic, public transportation options, and parking. 

Choosing a venue with plenty of parking is a must. An alternative to this is to find out if you can book Lyft or Uber at a discounted rate for the event. 

Choose the Right Type of Space

Be sure the space you choose reflects the event’s theme. For example, convention centers are great for large conferences, but if you plan a children’s fundraiser, you likely want to avoid breweries. 

Choose a venue with flexible space. If networking is a part of the event, the last thing you want to deal with is limited space. 

Consider the Logistics of the Venue

When looking at potential sites, you should find out if the venue offers any on-site services, such as furniture rentals, catering, or audio-visual supplies. For example, most hotels have in-house AV providers, while others offer you a completely blank canvas. This lets you personalize your event as much as you like. Keep in mind, though, this option will result in you spending more, so keep that in mind. 

As you can see, there’s a lot to consider when it comes to choosing a venue for your upcoming event. Use the tips and information here to ensure your event meets your needs and the needs of your attendees.